EXECUTIVE ORDER D-3-99


WHEREAS, the State of California utilizes numerous information technology systems to provide for the health, welfare and public safety of all Californians; and

WHEREAS, the year 2000 problem, whereby computers are unable to recognize dates beyond 1999, has the potential to significantly disrupt information technology systems and automated devices throughout the world; and

WHEREAS, the ability of California government to deliver vital services and protection to the public is greatly compromised unless the State addresses on a timely basis Year 2000 impacts on its mission-critical automated systems; and

WHEREAS, this Administration believes it has the responsibility, duty and means to coordinate and develop a comprehensive solution to the State's Year 2000 problem; and

WHEREAS, this Administration understands that the Year 2000 issue must be addressed thoroughly and effectively, encompassing, at a minimum, economic, environmental and public safety impacts and do so in a manner that maintains public confidence; and

WHEREAS, this Administration has undertaken a comprehensive reevaluation of the status of state government's Year 2000 efforts and, in turn, simultaneously plans to deploy the organization and resources necessary to complete the State's Year 2000 preparedness; and

WHEREAS, the enormity and complexity of detecting, fixing, testing and implementing Year 2000 solutions, in light of an inflexible deadline, makes time of the essence;

NOW, THEREFORE, I, GRAY DAVIS, Governor of the State of California, by virtue of the power vested in me by the Constitution and statutes of the State of California, do hereby issue this order to become effective immediately:

  1. Year 2000 solutions shall be the State's top technology priority; each agency shall defer commencing any new non-Year 2000 computer project that is not required by law; and this deferral applies to any project previously approved with a condition that project commencement could not occur until Year 2000 compliance was obtained; and
  2. In testing each mission-critical system, each agency shall utilize commercially available testing tools where the use of such tools is clearly justified on a business decision basis; and
  3. In developing effective and comprehensive business continuity plans, each agency shall ensure that its plan provides for the continuous delivery of essential public services in the event of a Year 2000 failure, including a failure which could occur externally; and
  4. There is established a Year 2000 Executive Committee to assume statewide leadership, coordination and oversight responsibilities of Year 2000 activities; and
  5. The Year 2000 Executive Committee shall be chaired by the Governor's Staff Director and comprised of the Secretary of the Cabinet, the Communications Director, the Legal Affairs Secretary, the Policy Director, the State Chief Information Officer, the Director of Finance, the Director of the Office of Emergency Services, and a non-voting Advisor for Information Technology; and
  6. The Year 2000 Executive Committee may invite key stakeholders from federal, state and local government, non-profit organizations and small businesses to provide insight and input; and
  7. The status of the State's Year 2000 efforts shall be immediately and comprehensively reevaluated under the direction of the Year 2000 Executive Committee; and
  8. The Year 2000 Executive Committee may establish a process for considering exemptions to Directive 1 of this Executive Order regarding the commencement of new non-Year 2000 computer projects; and
  9. The Year 2000 Executive Committee shall convene a Year 2000 Business Continuity Task Force that will create a statewide business continuity plan to address the delivery of essential services relying on the coordination of multiple jurisdictions, and to address potential failures of utilities, water, transportation, telecommunication and emergency services; and
  10. There is established a Year 2000 Business Council to provide ongoing review of the State's Year 2000 strategies, plans and progress and to contribute best practices and proven solutions; and
  11. Members of the California Year 2000 Business Council shall be appointed by the Governor and represent the "best and brightest" Year 2000 strategists from the private sector; and
  12. There is established a Year 2000 Project Office to coordinate and assess departmental Year 2000 efforts, provide detailed and timely information regarding the Year 2000 projects and serve as a resource for State agencies; and
  13. The Year 2000 Project Office shall work at the direction of the Year 2000 Executive Committee and be supported by the Department of Information Technology; and
  14. There is established a Year 2000 Emergency Preparedness Task Force to guide State agencies and to work with federal, county and municipal governments in assessing Year 2000 risks and developing worst-case scenarios that might cause significant interruption to government services or constitute public emergencies; and
  15. The Year 2000 Emergency Preparedness Task Force will be chaired by the Governor's Office of Emergency Services and be comprised of representatives from public and private sector organizations critical to emergency preparedness; and
  16. The Office of Emergency Services shall manage the response to any public emergencies resulting from Year 2000 computer failures; and
  17. There is established a Year 2000 Communications and Outreach Task Force to coordinate communications to the public, Legislature and media; and
  18. The Year 2000 Communications and Outreach Task Force shall be chaired by the Governor's Communications Director and comprised of public information officers from the Department of Information Technology, the Health and Welfare Data Center, the Stephen P. Teale Data Center and the Department of Finance; and
  19. The Year 2000 communications and Outreach Task Force may invite key stakeholders from Executive Branch departments, boards and commissions, Constitutional Offices, and the University of California and California State University systems to provide insight and input; and
  20. State agencies shall not purchase new systems, hardware, software, or equipment that is not Year 2000 compliant or fails to contain Year 2000 contract language; and
  21. This Executive Order supercedes Executive Order W-163-97; and
  22. Unless subsequently extended, this Executive Order shall sunset June 30, 2001.